Global Equities | Global Prime Financing - Administrative Assistant III
New York, New York
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Job Description:
Job Summary
We are seeking a highly experienced administrative professional to provide comprehensive support to a team of senior leaders in a large, fast-paced environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities while working effectively under pressure. This role enables effective meeting management, client engagement, and seamless travel and expense processing while supporting day-to-day client logistical operations and ensuring employee travel and entertainment adherence with firm policies. The ideal candidate is proactive, flexible, and comfortable supporting multiple stakeholders.
Key Responsibilities
Provide comprehensive administrative support to senior managers and multiple team members, supporting groups of 15 or more professionals
Manage high-volume of detailed information and email traffic while interacting with senior employees, particularly during peak periods and large events
Manage complex calendars, including scheduling meetings, resolving conflicts, and coordinating across time zones
Arrange domestic and international travel, including itineraries, accommodations, and visa requirements as needed
Process and reconcile travel and expense reports accurately and in a timely manner using Concur
Plan and coordinate conferences, meetings, and events, including logistics, materials, and on-site or virtual support
Serve as a key point of contact, communicating professionally with all levels of the organization and across business functions
Maintain a high level of discretion and confidentiality when handling sensitive information
Operate effectively in a fast-paced environment, adapting quickly to changing priorities
Required Skills and Qualifications
Minimum of 10 years of experience in financial institutions, preferably investment banks and/or hedge funds, providing administrative support to senior leaders and large teams
Full-time, on-site role based in New York City
Strong experience using Concur for travel booking and expense processing
Extensive experience with diary and calendar management for senior managers and leadership teams
Strong attention to detail with the ability to prioritize and execute tasks accurately
Proven ability to work effectively under pressure, meet tight deadlines, and maintain professionalism
Flexibility to work extended hours when business needs require
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint
Role: Based in NYC, 5 days (M-F)
In the office
Shift:
1st shift (United States of America)
Hours Per Week:
40
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
View your "Know your Rights (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12.pdf) " poster.
View the LA County Fair Chance Ordinance (https://dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf) .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
